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eBook Conversion: DIY or Outsource?

Posted by: Pritesh Chauhan | Posted on: | Posted in: Data Conversion

EBook Conversion: DIY or Outsource?

Digitization of books and reading materials is on a rise these days, due to several reasons. eBooks do not need physical storage space and is easily accessible to a wide plethora of audiences and devices. One more benefit of this digitized books and reading material is, it can be and is used as an online marketing tool as well. It seems all these factors and many more put together, have popularized eBooks much faster as compared to traditional media. This might seem to be a happy picture, but it is only one side of the story. Yes, the process of converting papers into digital format is the worst nightmare, and that is the other side to it. We at Data Entry India, partner you for eBook Conversion, the ONLY way you can capitalize your printed material – AGAIN.

A few days back we received an email stating; I am writing this email to inquire as to why should we outsource eBook conversion to you at Data Entry India, and not use software like Calibre or Quart or Adobe CS5, when they are free and easy to operate? This software also takes care of required formats.

We as best data conversion service providers in India, and have not only survived; but thrived since more than 25 years now. We have tried resolving this query of DIY – do it yourself approach for eBook conversion in the past as well. However; the gentleman who approached us with a query pertaining to the field we are the best at eBook conversion. Hence; for the benefit of one and all, we would be more than happy to put across our thoughts on this, once again.

Also we would like to draw attention of both; individuals who are looking out for self-publishing their eBooks and also those Universities, Academic & Research Institutions, Banking, Finance & Insurance, Hospitals & Healthcare, Manufacturers and many more who are seeking help for converting their journals, Magazines, Newspapers, Periodicals, catalogs and what not, in a digitized format.

Ok, so if we talk about self-publishing, there is a long list of tasks, which either you can do it yourself or you can hire an eBook conversion company in India to do it for you.

  • Editing a book on your own; is not at all advisable, if you are expecting to put up the best manuscript.
  • Unless you are a trained proof reader, it will be surprisingly difficult for you to proof read your own book.
  • Hire a designer, a DTP service provider or design the book yourself.
  • For cover design, would you use some template tool or hire a cover design specialist to prepare the packaging for your book.

These questions are so very important for individuals and organizations and institutions looking out to self-publish, making the answers to these, to be one of the biggest decisions responsible for the success or failure of your publishing journey. So if you select doing things on your own, the DIY – do it yourself approach, you may come across:

  • Feeling of achievement.
  • You would feel good as you invested enormous time spent on either getting trained, or training in-house teams to do new tasks.
  • Feeling of being in control as you would be the in charge of the project.
  • You can take pride of the final output, done independently, though it would look and read like done by an unprofessional, which is a fact.

On the other hand, if you hire professional eBook conversion professionals, you will come across:

  • A dedicated team of expert eBook conversion professionals working on your project.
  • The designing and marketing of your eBook is going hand in hand.
  • Your budget increases a bit, compared to what you have allocated for in-house eBook conversion activity.
  • Your eBook would look and read like a product of professional book people, which is a fact.

So these were some of the pros and cons of eBook conversion; In-house Vs Outsourced. Now we would share the experience of one of our clients, who wanted to convert PDF documents to ePub formats consistent with IDPF standards. The reason for the client being happy with our services, are the numerous benefits they reaped by hiring our professional eBook conversion services in terms of:

  • Easily accessible storage and transfer of these electronic documents; online.
  • Customized document conversion to digital format at cost effective rates.
  • Documents in ePublication format adhering to IDPF standards.
  • Aspects of data security adhered to through document management solutions.

The challenge that we resolved for this client was that all their documents were in PDF print format and so less structured. It caused a major challenge for text elements including emphasis, hyphens, incorrect word spaces, paragraph delineation, special characters, sub-fonting, super-scripting & sub-scripting, tables and much more. These all tend to be displayed in a different context when it comes to ePublishing format.

Document conversion specialists, proficient at handling 250+ documents per month, with help of ePub reader, ePub validator, and HTML/XHTML editor, converted documents to ePub format. This also allowed access to the documents on various reading devices.

What other things our client had to say:

Looking at the challenges mentioned above, I was not at all in favor of spending my precious time learning HTML and CSS, certainly not good use of my time. There were quick and easy guides and tools available, which were heavily formatted, lots of bullet lists, headings/subheadings and a lot of graphic effects. For some hundred dollars I would have got terrific conversion, a really good deal, isn’t it?

But unless these documents or e-documents earned me back those dollars invested, it was all waste of time and money. All those in-house conversions lacked that professional and expert touch, increasing the chances of the documents not being accepted by people. Working with Data Entry India, helped me with that missing element of expertise and experience, through their existence in the industry for more than two decades.


We are in the eBook conversion segment since long and know for sure that though digitization has taken the front seat across industries, there are still questions that give sleepless nights, like:

  • What file formats are accepted? If along with eBook conversion, if we are looking for one stop solution and outsource them E-brochure conversion services, E-journal conversion services, E-publishing conversion services, E-research paper conversion services, E-zine conversion services; will they be able to manage it?
  • Who is responsible for proofing and error-checking, and will you get any e-reading tools to help you do the kind of proofing that you can do?
  • Are additional services such as file validation offered, or are you on your own once you receive the converted file?
  • Does the conversion service offer multiple e-book formats?

The answer to all these is that, we at Data Entry India are the best book conversion service providers from India, with years of experience at providing quality ePub conversion services to leading universities, colleges, libraries and book publishers. Outsource your eBook conversion to data entry India, and based on our experience of more than 20 years; we will transform it to a digital format that is easy to use, distribute, needs less storage space and can be protected better against concurrent usage.